Overview of SD8 Privacy Management

This is a summary of how School District No. 8 (Kootenay Lake) (“SD8”) manages personal information collected via the EngageSD8 platform, governed by British Columbia’s Freedom of Information and Protection of Privacy Act (FIPPA). Please review SD8 privacy management policies and procedures on the SD8 website: https://www.sd8.bc.ca/privacy

What We Collect

- Profile Information: Email address and optional demographic details provided during registration.
- Engagement Contributions: Survey responses, forum comments, and other input you post.
- Usage Data: Anonymous analytics like pages visited, time onsite, and interactions.

You may browse public sections anonymously with no information collected.

How We Use Your Information

We use collected data to:
- Analyze and inform SD8’s engagement initiatives.
- Communicate upcoming projects, updates, or events, and respond to stakeholder inquiries or feedback.

Storage and Third-Party Access

The engagement platform’s technology is provided by Social Pinpoint Pty Ltd. You can read their privacy practices on their website: https://demo.socialpinpoint.com/privacy-policy

Your Rights

Under provincial privacy laws, you have the right to:
- Access or correct your personal information.
- Request deletion or portability of your data.
- Withdraw consent for future data processing.

Contact privacy@sd8.bc.ca to exercise these rights or submit a privacy request.

Security

We implement a range of administrative, technical, and physical safeguards to protect personal information related to EngageSD8 users. This includes:
- Regular staff privacy training and clearly documented procedures
- Secure systems with user authentication, encryption, and logging
- Controlled access to personal data and secure storage of records
- Reporting channels for any suspected privacy breach

External Links

EngageSD8 may link to external websites. SD8 is not responsible for their privacy practices—please review each third-party site’s privacy policy.

1. Overview

Welcome to EngageSD8, an online space for engaging with the initiatives, planning, and priorities of School District No. 8 (Kootenay Lake) (“SD8”, “we”, “our”, or “us”). This Site is operated by SD8 and powered by Social Pinpoint Pty Ltd (“Social Pinpoint”), a third-party community engagement platform.

By accessing or using this Site, you agree to comply with these Terms of Use and to the policies referenced herein. If you do not accept these terms, please discontinue use of the Site.

These Terms incorporate the following policies by reference:
- SD8 Privacy Policy [Insert link]
- Social Pinpoint Privacy Policy (https://www.socialpinpoint.com/privacy-policy/)
- Social Pinpoint Acceptable Use Policy (https://www.socialpinpoint.com/acceptable-use-policy/)
- Social Pinpoint Moderation Policy (https://www.socialpinpoint.com/moderation-policy/)

2. Eligibility and Parental Consent

To register and participate on this platform:
- If you are under 18 years of age, a parent or legal guardian must accept these Terms on your behalf.

SD8 may request confirmation of parental consent for users under 18 at its discretion.

3. Registration and User Responsibilities

If you choose to create an account:
- You agree to provide accurate and complete information.
- You are responsible for maintaining the confidentiality of your login credentials.
- You agree to notify SD8 immediately of any unauthorized use of your account.

You are responsible for all content submitted through your account.

4. Anonymity and Pseudonyms

Where practical, SD8 may allow users to:
- Participate anonymously, or
- Use a pseudonym, provided that doing so does not mislead others or violate community standards.

All posts remain subject to moderation.

5. Acceptable Use and Community Expectations

EngageSD8 is committed to respectful and inclusive dialogue. As a participant, you agree to:
- Be courteous and constructive with your contributions.
- Stay on-topic and contribute meaningfully to the discussion.
- Posting offensive, discriminatory, or harmful content will not be tolerated.

The following behaviours are strictly prohibited:
- Harassment, hate speech, defamation, or personal attacks.
- Posting explicit content or promoting illegal or discriminatory views.
- Sharing others’ personal information without consent.
- Spamming, self-promotion, or off-topic content.
- Impersonating others or misrepresenting your identity.

Violations may result in removal of content and/or suspension or termination of access.

6. Moderation and Participation

SD8 may use pre- or post-moderation depending on the project.

Moderators may:
- Review and approve content before it appears (pre-moderation), or
- Remove content after publication that violates these Terms (post-moderation).
- Remove duplicate, off-topic, or irrelevant content.
- Close discussion threads when appropriate.

Moderation decisions are final.

7. Content

By posting content, you grant SD8 and Social Pinpoint a non-exclusive, royalty-free, perpetual license to use, reproduce, adapt, and display your content for educational, research, or reporting purposes.
SD8 may preserve user-submitted content online indefinitely in accordance with these Terms and the applicable privacy policies.

8. Privacy and Data Collection

Data collected may include:
- Information provided during account registration
- Comments, survey responses, or other user submissions
- Non-personal information, such as site usage statistics

Data is handled in accordance with:
- SD8’s Privacy Management Policies and Procedures (https://www.sd8.bc.ca/privacy)
- Social Pinpoint’s Privacy Policy (https://www.socialpinpoint.com/privacy-policy/)

Personally identifiable information will not be published without your consent.

9. Third-Party Links

This Site may contain links to external websites. SD8 is not responsible for the content or privacy practices of these third parties.

10. Termination of Access

SD8 reserves the right to:
- Remove any user-generated content without notice;
- Suspend or permanently ban any account for violation of these Terms or related policies.

11. Governing Law

These Terms are governed by the laws of the Province of British Columbia and applicable federal laws of Canada. Any disputes will be handled in the courts of British Columbia.

12. Amendments

These Terms may be updated from time to time. Continued use of the Site after changes are posted will be considered acceptance of the revised terms. Please review this page regularly for updates.

13. Contact

For questions, concerns, or to report inappropriate content:
📧 engagement@sd8.bc.ca